Pipeline & Pathway Program Support Specialist

Position Overview

This is a 0.8 FTE, 10-month appointment. This position will provide critical support for Pipeline and Pathway Programs that assist scholars in becoming physicians, including supporting the development and implementation of new processes and materials for program components newly funded by external sources.

The individual will perform a variety of duties including coordinating administrative aspects of BA/MD Seminar courses, supporting the application process and participation of scholars in summer research programs, supporting MCAT preparation activities, developing and improving data management systems, evaluating data and drafting dissemination materials, and other duties as assigned. This position works under the direction of Pipeline and Pathway Program leadership and faculty.

This position is hybrid. Much of the work can be conducted virtually, but some in-person duties are required to support program activities.

Job Duties/Responsibilities:

30%: Course Administration

• Coordinate and manage the Canvas site for four undergraduate BA/MD seminar courses within the College of Liberal Arts
• Work with course co-directors to translate curricular vision into Canvas course design
• Develop syllabi and post course content weekly
• Monitor student attendance and engagement
• Participate in seminars to support the development of scholars' research skills

30%: Application Coordination

• In collaboration with CTSI PrEP and A-PrEP staff, coordinate the BA/MD application process and course coordination for up to 10 scholars participating in summer research programs
• Develop and manage the BA/MD application process
• Serve as the primary liaison between the summer program and participating scholars
• Participate in onboarding activities at the start of the program
• Assist faculty in development of curricular materials
• Monitor scholar attendance and performance and refer concerns to Pipeline/Pathways faculty
• Support scholars in the development of research posters at the conclusion of the program

15%: MCAT Preparation Support

• Support scholar MCAT preparation activities including coordinating coaching resources, providing program support for tutoring activities
• Assist with training coordination for MCAT coaches
• Collect and track data related to scholar MCAT performance

10%: Data Management

• Develop and improve data management systems to support program tracking and evaluation.

10%: Data Reporting

• Support evaluation of program data
• Assist with drafting dissemination materials, including posters, presentations, and manuscripts

5%: Other

• Perform other duties as assigned

Required Qualifications

• High School Diploma/GED and four years related experience to include project management. Coursework in a related field may substitute for some years of experience.
• Familiarity with pathways to professional health careers (e.g., pre-medical, pre-dental, pre-veterinary), including knowledge of undergraduate preparation, required examinations, and AAMC competencies for entering medical students
• Experience working with software platforms for data tracking, reporting, and program management including REDCap, Google Sheets, Smartsheets, Microsoft Office, and Google Workspace
• Reliability and professionalism
• Ability to work independently while taking direction appropriately
• Strong written and verbal communication skills
• Strong organizational skills, responsiveness, and punctuality
• Professional demeanor and ability to handle sensitive information with discretion
• CITI training or willingness to complete CITI training upon hire
• Ability to learn and utilize website management software
• Experience using Canvas and digital tools for document creation, visualizations, reporting, and student monitoring
• Ability to learn and utilize project management software
• FERPA training required upon hire

Preferred Qualifications

• Bachelor's degree in a science or health-related field and related experience including research and/or curricular project management
• Research experience in a biomedical laboratory setting

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $28.09 - $30.35 an hour; depending on education/qualifications/experience

Time Appointment: 80% Appointment

Appointment Length: 10 Months

Work Location: Hybrid

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).