Contracts and Finance Administrative Coordinator
 Harkcon, Inc. | |
 United States, Virginia, Fredericksburg | |
| 104 West Cambridge Street (Show on map) | |
 Apr 20, 2026 | |
|
The Contracts and Finance Administrative Coordinator provides administrative and operational support to the Contracts Director and Finance Department. This role is responsible for maintaining organized contract and financial records, supporting invoicing and reconciliation activities, tracking key contract and finance actions, assisting with data entry and reporting, coordinating internal communications, and helping ensure accurate documentation and timely follow through on administrative processes. The ideal candidate is highly organized, detail oriented, and comfortable working across departments in a fast-paced environment. Key Responsibilities * Provide day-to-day administrative support to the Contracts Director and Finance Department * Maintain organized electronic and hard copy contract, invoice, and financial files * Assist with data entry, recordkeeping, and document tracking for contracts, modifications, task orders, invoices, and related correspondence * Support invoice preparation, billing documentation, and reconciliation activities * Track contract deliverables, funding information, periods of performance, and key deadlines * Assist with compiling reports, spreadsheets, and status updates for leadership review * Coordinate internal communication between contracts, finance, operations, and project staff * Support audit readiness by ensuring documentation is complete, accurate, and accessible * Monitor shared inboxes, calendars, and administrative task lists as assigned * Assist with process documentation and workflow improvement initiatives * Schedule meetings, prepare materials, and maintain follow up action items * Perform other administrative duties in support of contracts and finance operations as assigned Required Qualifications * High school diploma required * 2+ years of experience in administrative support, finance support, billing support, office operations, or a related role * Experience with data entry, reconciliation, recordkeeping, and report support * Strong attention to detail and organizational skills * Ability to manage multiple priorities and meet deadlines * Proficiency in Microsoft Office, especially Excel, Word, and Outlook * Strong written and verbal communication skills * Ability to handle sensitive and confidential information with discretion Preferred Qualifications * Experience supporting contracts, accounting, billing, payroll, or finance functions * Familiarity with QuickBooks or similar financial systems * Experience maintaining organized records for audits, reconciliations, or compliance reviews * Experience coordinating across multiple departments * Experience supporting process improvement or workflow documentation Core Competencies * Attention to detail * Organization and follow through * Professional communication * Time management * Accuracy in data entry and documentation * Collaboration across teams * Problem solving * Administrative judgment and discretion Harkcon, Inc. is an is an Equal Opportunity-Affirmative Action Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age | |