Sr Legal Executive Affairs Manager

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.

Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.

Position Summary:

This position is responsible for coordinating the legal office operations and serving as the executive assistant to the General Counsel and Chief Administrative Officer at Airbus U.S. Space & Defense, Inc. This position will be responsible for aligning the team's work with the needs of the business in the most efficient and effective way.

Executive Affairs Managers work very closely with their assigned executives and over time develop the ability to anticipate needs, independently resolve issues and occasionally speak on behalf of the executive in certain circumstances, thus extending the executive's capacity and reach. The position requires discretion and a high level of confidentiality as it involves access to sensitive company information.

Additionally, this position will provide primary support for the GC, managing Legal & Compliance (L&C) technology tools, matter management, and Department manuals and processes, and supporting other L&C department initiatives. The position will assess current operations across the L&C Department, help define Departmental needs for the future, and manage an integrated L&C operations function that will partner closely with internal and external attorneys and with counterparts in the Global Airbus L&C Function.

Position Responsibilities:

Administrative Support (60%)

• Performs administrative duties on behalf of assigned executive under minimal supervision.
• Manages schedule and calendar of the assigned executive.
• Plans, coordinates and protects assigned executive's schedule; proactively resolves conflicts.
• Schedules appointments, meetings, conferences, and travel agendas for assigned executives.
• Assists with development of special correspondence, presentations, speeches, etc., as directed.
• Assists with scheduling, travel plans and expense reporting of other department employees as directed.
• Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities.
• Arranges for meeting rooms, catering, and equipment set-up as directed.
• May assist with expense reporting for assigned executive.
• Monitors department P&L and advises assigned executive of unusual or out-of-policy expenses; notes and tracks approved exceptions to budget for staffing, materials, software, travel, etc.
• Reviews and prioritizes incoming correspondence, distributes in the office as necessary, and coordinates appropriate follow-up action.
• Monitors required training for staff members and ensure complete compliance with all Information Security and Trade Compliance policies and procedures for assigned executive's staff.
• Organizes and maintains correspondence, records and other documents; follows up on pending matters.
• Manages department materials and supplies, places special orders as needed, and otherwise facilitates smooth operation of department.

Legal Office Operations (40%)

• Plan, organize, and facilitate board and committee meetings, including overall scheduling and logistics, managing travel for individual directors, setting agendas, preparation and distribution of Board materials.
• Support the preparation and submission of quarterly, annual and other corporate filings.
• Maintains database of corporate records of the Company and its subsidiaries, including:
  
  
  
  • Bylaws, operating agreements and related documents
  • Presentations, minutes and resolutions for Shareholder, Board and Committee meetings
  
  
  
  
• Manages registrations in states in which the Company and its subsidiaries do business.
• Support L&C team dynamics, including through meetings, workshops, annual L&C team builders and other events (on-site and offsite).
• Work with the L&C team to identify and track Departmental success metrics. Tracks compliance with training requirements. Provide insight to L&C team members to improve alignment with the company's business goals. Create, monitor, and report on Departmental key performance indicators for efficiency, productivity, and fiscal responsibility.
• Assist with creating and implementing strategic initiatives throughout the L&C Department, including technology enhancements, budget management, and allocation of resources. Develop the Department's operations plan to support the L&C team's strategies and mission.
• Evaluate, implement and support technology solutions throughout the Department.
• Support the team with outside counsel and vendor management.
• Establish and maintain knowledge of industry best practices to help drive process improvements.

Additional Responsibilities:

Other duties as assigned.

Qualified Experience / Skills / Training:

Education:

• Bachelor's degree or combination of education and experience

Experience:

• Required: 5+ years of relevant experience
• Preferred: 3+ years working in Legal Operations or Paralegal experience

Knowledge, Skills, Demonstrated Capabilities:

• Microsoft Office Suite
• Concur
• Knowledgeable and thorough in following all Operations Security protocols and keeps confidences
• Highly organized, able to prioritize and complete tasks in order
• Accurate and on-top-of details
• Attentive when listening, diplomatic when speaking, coherent when writing
• Professional in appearance and deportment
• Collaborative and relationship-oriented, but assertive and direct when necessary
• Optimally communicative with assigned executive; always enough information, never TMI.

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

• Advanced verbal and written communication skills
• Ability to competently represent the L&C Department with internal customers, senior executives, L&C colleagues in Europe and external parties.
• Proficiency in English (spoken and written); French a plus but not required.

Nature of Contacts: Involved Communication on a frequent basis with internal and external parties

Travel Required: Up to 20% domestic and international

Eligibility: US citizenship is required

Clearance: Ability to obtain and maintain a government security clearance preferred

Physical Requirements:

• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.
• Carrying: able to carry documents, electronic equipment and/or supplies up to 25lbs.
• Lifting: able to lift documents, electronic equipment and/or supplies up to 25lbs.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.
• Standing: able to stand for long periods of time.

Equal Employment Opportunity:

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status, or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your resume or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to HR@airbusus.com.

www.airbusus.com