Marketing and Program Coordinator

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

TheCollege of Fine Artsisthe college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators,makersand creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Other services and perks

This job description maynotcontainall assigned duties, responsibilities, or aspects of the job described.Even if youdon'tqualify or have specific experience in everyfacetof this role, we encourage you to apply.

Serves as the central coordinator for College of Fine Arts (COFA) Career Services, including management of communications, events, and administration.

• Communications:Serves as Career Services' marketing and communications lead. Writes anddisseminatesdigital content, including Career Services' biweekly newsletter and announcements. Designs Career Services print promotional materials, including digital signage, event posters,signageand student guides. Collaborates with other units and external partners on promoting programs and career opportunities to students. Designs and updates web/digital copy for COFA website (Drupal), Career Services website (Wordpress), and 12Twenty.RepresentsCareer Services within COFA Communications,designand social media employee groups.

• Events Management:Organize and support events for Career Services (including College-wide events and special programs). Make room reservations,submitfacilities requests, and provide logistical support as needed.Assistwith programmatic communications.

• Administrative Support:Provide administrative support to the Director of Career Services, including budget tracking and allocation. Interacts with business office to perform due diligence on event budget reconciliation. Monitor andmaintainoffice subscriptions. Build andmaintainproject planning,creatingand updating workflows, and monitoring progress of projects. Performs other related duties as assigned.

• Relationship Management:Build andmaintainrelationships with internal and community stakeholders. This includes managing andoperatingthe room reservation process for the communal spaces on level 1 of the Doty Fine Arts Building. Collaborate with affiliated departments in COFA Undergraduate Studies and the Kendra Scott Women's Entrepreneurship Leadership Institute. Engage with other parties on-campus and off-campus to execute joint ventures in professional development and local community impact and collaboration.

• Minor in Arts Management and Administration:Provide administrative support for the Minor in Arts Management and Administration. Managing instructional pieces.

• Bachelor's Degree and at least 3 years of program/project support experience.

• Demonstrated ability to prioritize, build strategic relationships, and effectively manage time and resources collaboratively.

• Intermediate to advanced working experience with Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams).

• Basic working experience with social media platforms (Facebook, Instagram, LinkedIn, Twitter, and YouTube).

• A self-starter - ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.

• Required Competencies:

• Initiative

• Effective Communications

• Managing Multiple Priorities

• Accuracy and Attention to Detail

• Teamwork

• Problem Solving

• Service Excellence

Relevant education and experience may be substituted asappropriate.

• Experience managing relationships and programs, engaging with stakeholders at all levels.

• Experience in vendor management and contract negotiation for small- to large-scale events.

• Graphic design experience

• Creative moderating/facilitatingof decision-making group processes.

• Familiarity with not-for-profit arts organizations or public arts organizations such as museums, galleries, public arts programs, and performing arts centers.

• Knowledge of event-planning tools (Canva, Eventbrite, Mailchimp, and Zoom)

This job requires a class "C" operator's driver's license. The applicant selected mustprovideda currentthree yeardriving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within30 daysof becoming a Texas resident. Employees whoare required tohave a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

$55,000- $61,000

• 5 days a week in person for at least first 45 days.1day/weekremote flexibility afterwards.

• Prolonged screen time

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity.

Monday-Friday, 8am - 5pm, some evening and weekend support for events, as needed.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.