Maintenance Planner

Apogee Enterprises, Inc. (NASDAQ: APOG), was founded in 1949 and is headquartered in Minneapolis, MN. Apogee is a growing, profitable company with annual revenues approaching $1.5 billion. We provide distinctive metal and glass solutions for enclosing commercial buildings, and glass and acrylic solutions for picture framing and display applications. To learn more visit: www.apog.com.

The Apogee Performance Surfaces segment has grown from $100M to $200M in revenue through a recent acquisition. Our brands in the Performance Surfaces portfolio develop and manufacture high-performance coated materials for a variety of applications, including wall decor, museums, graphic design, architectural interiors, digital display, and industrial flooring markets. We are the global leader in anti-reflective, conservation grade electrostatic dissipative, high-definition, and abrasion resistance coatings, that provide protection, innovative designs, and exceptional durability.

Position Summary

The Maintenance Planner / Parts Coordinator is a key role within the operations team responsible for planning, coordinating, and improving maintenance activities across the facility. This position ensures that maintenance work is properly defined, resourced, and scheduled to support safe, efficient, and reliable equipment performance.

This role utilizes the CMMS system to manage work orders, preventive maintenance programs, asset data, and spare parts inventory. A primary objective of this position is to help transition the facility from a reactive maintenance environment to a proactive, reliability-driven operation by improving planning processes, increasing preventive maintenance effectiveness, and reducing unplanned downtime.

Schedule: This position typically works a first-shift M-F schedule; however, flexibility might be required to support off-shift work, weekend activities, and planned shutdowns as needed to support maintenance operations.

Responsibilities

• Plan, organize, and manage the full lifecycle of maintenance work orders within the CMMS system, including creation, prioritization, scheduling, tracking, and closure.
• Review and evaluate incoming maintenance requests to ensure work is clearly defined, properly prioritized, and aligned with operational needs.
• Develop detailed job plans that include scope of work, task sequencing, labor estimates, required materials, tools, and safety considerations. Ensure all required parts, tools, and documentation are available prior to job execution to support efficient and effective maintenance activities.
• Coordinate and communicate work assignments with maintenance technicians and follow up on job progress to ensure tasks are completed safely, efficiently, and according to plan.
• Review completed work orders for accuracy and quality, ensuring proper documentation and system updates are completed by technicians.
• Develop, implement, and continuously improve the preventive maintenance (PM) program. Review and optimize PM tasks for accuracy, frequency, and effectiveness, while ensuring PM work orders are generated, scheduled, and completed on time.
• Identify opportunities to reduce recurring equipment failures and increase the percentage of planned maintenance work.
• Collaborate with operations, maintenance, and engineering teams to develop and maintain weekly maintenance schedules that balance production priorities with maintenance requirements.
• Participate in planning meetings and coordinate maintenance work during scheduled downtime, outages, and production changeovers.
• Manage maintenance spare parts inventory to ensure accuracy, availability, and appropriate stocking levels.
• Establish and maintain inventory strategies including min/max levels and reorder points, perform cycle counts, and ensure inventory records are accurately maintained within the CMMS system.
• Coordinate vendor quotations, sourcing, and service activities, and manage relationships with external contractors supporting equipment repairs, inspections, and facility systems.
• Procure maintenance materials, parts, and external services in a timely and cost-effective manner.
• Ensure that purchase requisitions or orders are entered into the purchasing and CMMS system accurately and timely.
• Track purchase orders and deliveries to verify receipt of goods to ensure accuracy; then restock parts into the storeroom system.
• Research the specified quality, quantity, lowest possible price and seeking approval on orders as needed. Supports projects through vendor quoting, acquisitions, communications, delivery and transport.
• Maintain purchasing records and assist management with data analysis, record keeping, and record storage.
• Generate reports on a regular schedule to track maintenance performance, including work order status, PM compliance, planned versus reactive work, and parts inventory status.
• Identify opportunities to improve maintenance planning, scheduling, and execution processes.
• Support the development of a proactive, reliability-focused maintenance culture by improving planning discipline, increasing visibility into maintenance activities, and driving best practices across the organization leveraging Lean practices such as standard work, 6S, and visual management.
• Serve as the primary user and functional owner of the CMMS system at the manufacturing site.

Personal Attributes and Experience

• 3-5+ years of experience in maintenance planning, maintenance coordination, maintenance parts room administration, and/or industrial maintenance within a manufacturing environment
• Hands-on experience with CMMS systems (such as eMaint and iMaint), work order management, preventive maintenance programs, and inventory control.
• Strong understanding of maintenance workflows, planning processes, and equipment reliability concepts
• Experience managing spare parts inventory and procurement processes
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Proficient computer literacy in Microsoft Office applications, particularly Excel.
• Hands on ERP system experience preferred (SAP, Epicor, or equivalent)
• Strong analytical, planning and organizational skills
• Strong interpersonal and communication skills (oral and written)
• Self-starter with ability to work independently under pressure and react quickly to changing priorities.
• Manufacturing environment experience preferred.
• Minimal travel may be required. (I.e. training and/or cross-site needs).

Work Environment

This job is primarily performed both in an office and plant floor environment. The noise level in the office is generally moderate. While performing the duties of this job, the employee frequently interacts with individuals on the plant floor, near moving mechanical parts. The noise level in the production environment is usually loud. Lifting requirements of up to 50 lbs.

Our Benefits

We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team.

• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)

• Incentive Plans

• 401(k) with employer contribution and match

• Employee Stock Purchase Plan with employer match

• Paid Time Off (Vacation and Sick Time)

• Paid Holidays

• Tuition Reimbursement Program

• Employee Assistance Program (EAP)

• Wellness Program

• Training and Career Progression

Apogee and our brands are an Equal Opportunity Employer.