Job Summary: This position is responsible for coordinating Facility management and services. Responsibilities will include coordination of facility maintenance and repair requests, including janitorial and various service providers. This position will also be responsible for providing a wide range of clerical / administrative, records retention and research support for the Facilities Department and the Vice President of General Services. These tasks include but are not limited to operating PC programs i.e. spreadsheets, word processing and others; coding invoices for payment; creating and maintaining file systems; ordering supplies; and providing relief for the Training Center and Support Services Director of First Impressions.
The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.
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Department
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General Services (GEN)
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Employment Type
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Full Time
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Location
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San Antonio
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Address
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5665 SE Loop 410, San Antonio, Texas, 78222
Open in Google Maps
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Workplace type
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Onsite
Essential Functions
Models, promotes, reinforces, and rewards the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Maintain consistent, accurate, current records, reports, coding, legal documents, and support for the Facility Department
Provide consistent, accurate and timely administrative support for the General Services department(s) in order to contribute to the department objectives
Operate PC equipment with efficiency and accuracy to create various reports, documents and spreadsheets for department needs
Provide accurate and timely coordination of information, paperwork and filing to ensure the department operates efficiently
Maintain and issue purchase orders for the department with accuracy and timeliness as needed
Answer and disseminate incoming phone calls in a courteous, professional and timely manner to ensure satisfaction of both internal and external customers
Coordinate facility administrative activities with facility management and service providers
Requires regular and punctual employee attendance
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Performs other duties as assigned
Knowledge, Skills, and Abilities
Ability to actively listen, gather information, understand customer issues/needs
Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint); ability to produce information in spreadsheets, documents, forms, tables, and presentations
Effective organizational, multi-tasking, and prioritizing skills in a fast-paced environment
Strong interpersonal skills that facilitate prompt and constructive solutions
Excellent organization, time management and leadership skills
Strong communication skills, both written and verbal
Strong organization skills, detailed-oriented, and ability to work on multiple projects
Ability to effectively present information and respond to questions from managers, coworkers, and customers (internal and external)
Ability to manage both day-to-day operations, as well as project work in a fast- paced, complex environment
Ability to work independently and as part of a team
Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups
Requirements
Education and Experience:
High School diploma or equivalent is required
Up to two years of administrative and staff support experience preferred
Experience in record and account keeping preferred
Experience in dispatching and scheduling work orders preferred
Supervisory Responsibilities:
None
Travel:
Physical Requirements:
This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
This role frequently communicates with others, must be able to exchange accurate information in these situations
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
Work Environment:
This job is generally performed in a professional office environment in environmentally controlled conditions
This job is generally performed in a professional office; in environmentally controlled conditions, operating computer, manual dexterity, talking, hearing, and repetitive motion
Frequently works fast-pace with unscheduled interruptions
Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.
About HOLT Group
HOLT Group is a renowned, family-owned company with a legacy spanning nearly a century. As a powerhouse across several industries, including heavy machinery, construction, consulting services, training, and technology, we prioritize people and values. Our commitment to a Values-Based Leadership approach has led to trusted partnerships and collaborative endeavors. At the heart of our operations is HOLT CAT, the largest Caterpillar dealership in the nation, along with other companies focused on industrial & commercial selling, energy, technology, and training & development. We excel in selling, servicing, leasing, and renting top-of-the-line industrial machinery and are dedicated to powering the construction and industrial spaces with superior equipment. Moreover, we empower construction and development with advanced technology, along with bringing technical skills and Values-Based Leadership to individuals and companies seeking sustainable growth. If you're seeking a fulfilling career, explore our job opportunities at HOLT Group and join our values-driven team. Apply Now
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HOLT CAT
Jul 21, 2026