Administrative Assistant

Aquent is proud to partner with a globally recognized leader in consumer goods, a company at the forefront of innovation and consumer experience, dedicated to creating products that touch lives worldwide. Operating in a dynamic, fast-paced environment, this organization thrives on excellence. We are seeking a highly organized and proactive professional to become the central force that keeps critical operations running seamlessly, directly empowering senior leaders to achieve their strategic goals and drive key initiatives across the organization. In this pivotal role, your contributions will directly support the strategic vision and operational efficiency of key leadership, making a significant impact on critical initiatives and ensuring an environment where efficiency reigns.

About the Opportunity

As a pivotal administrative professional, you will be instrumental in supporting senior leadership, ensuring smooth operations and enabling strategic success. This role is your opportunity to make a tangible impact by streamlining critical processes and empowering leaders to focus on core objectives.

What You'll Be Doing

• Empower Leadership: Masterfully manage complex executive calendars, coordinate seamless domestic and international travel, meticulously process expense reports, and oversee all visitor and safety registrations to ensure smooth operations for senior leaders.
• Orchestrate Seamless Events: Take full ownership of setting up physical meeting spaces for both local and international guests, ensuring every detail from room preparation and functional equipment to clear signage is perfectly executed.
• Manage Catering Logistics: Coordinate all food and beverage needs, from vendor sourcing and order placement to managing on-site delivery, setup, and thorough cleanup, ensuring a flawless experience for all attendees.
• Maintain Financial Precision: Accurately track Purchase Orders (POs) using Excel, diligently update essential team lists, and organize critical files, contributing to robust financial record-keeping.
• Optimize Office Operations: Proactively manage office supplies inventory, handle incoming deliveries, and provide comprehensive general office support, ensuring a consistently efficient and well-resourced environment.

What We're Looking For

Must-Have Skills & Experience

• Proven Executive Support: A minimum of 5 years of dedicated, hands-on experience providing high-level administrative support to executive leadership (VP/SVP level).
• Software Mastery: Solid proficiency in Excel, including data sorting, list management, and basic formatting. Expert command of Outlook and Word. A rapid learner, capable of quickly mastering new internal software and systems.
• Exceptional Organization & Accuracy: Demonstrated meticulous attention to detail and unwavering accuracy when managing financial data, Purchase Orders, and intricate travel logistics. Proven ability to expertly track and prioritize multiple complex tasks simultaneously.
• Proactive & Service-Oriented: A genuinely helpful and proactive approach, consistently eager to anticipate needs and resolve challenges, from intricate scheduling conflicts to coordinating multi-day event catering.
• Impeccable Communication & Discretion: Polished and professional verbal and written communication skills, essential for effective interaction with internal teams, external vendors, and high-profile guests, coupled with an unwavering commitment to confidentiality.

Ready to Make an Impact?

If you're an experienced administrative professional ready to bring your expertise to a dynamic team and make a significant impact, apply today with your updated resume!

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.