Administrative Assistant 2

Aquent Talent is proud to partner with a global leader at the forefront of technological innovation, a company dedicated to empowering every person and every organization on the planet to achieve more. This organization drives innovation that impacts billions of lives worldwide, shaping the future through groundbreaking initiatives.

Step into a pivotal role where your exceptional organizational prowess and proactive spirit will directly empower a dynamic team whose work touches billions of customers. This is your chance to be the central operational backbone, ensuring seamless day-to-day activities and high-impact event execution. You'll be a key contributor, providing essential in-person operational and administrative support, driving efficiency, and fostering a productive environment. Your efforts will directly enable the team to focus on their core mission, making a tangible difference in their success and the broader impact of their work. Prepare to make a significant impact, alleviating administrative burdens and streamlining operations, allowing engineers and leaders to dedicate their full attention to groundbreaking projects and deliver innovative solutions that shape our world.

Your Impact & Contribution

As a vital member of this high-performing team, you will be instrumental in supporting critical onsite events, coordinating catering, managing equipment lifecycles, maintaining essential supplies, and facilitating smooth onboarding for new team members. Your ability to manage a diverse set of responsibilities will directly contribute to a well-organized, efficient, and thriving workplace, playing a meaningful role in the team's ability to deliver innovative solutions and drive progress.

Key Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage the receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.

Must-Have Qualifications

• Prior experience in a large, fast-paced corporate environment, with 3 to 5 or more years strongly desired.
• Exceptional organizational and prioritization skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Expert ability to work independently, manage time effectively, and prioritize competing demands.
• Expert ability to maintain confidentiality and keep information organized and secure.
• Strong interpersonal and customer service skills with a collaborative, team-oriented approach.
• Proficiency with Microsoft 365 tools including Word, Excel, PowerPoint, SharePoint.
• Familiarity with systems for expense reporting and operational workflows.
• Service-oriented approach with a commitment to enabling leadership and team success.
• Embody a culture of collaboration, integrity, and excellence.

Nice-to-Have Qualifications

• Recent experience within a large, complex organization, preferably within the last 1-2 years, with familiarity with modern workplace tools and processes.
• Experience with onsite operations and facility coordination.
• Experience with hardware and onboarding management.
• Experience with event and vendor management.