Sample Coordinator

Aquent is proud to partner with a renowned apparel retailer that stands at the forefront of fashion, shaping trends across multiple beloved collections. This innovative company is dedicated to bringing exciting new designs to life and maintaining its position as a leader in the industry.

Are you a master organizer with a keen eye for detail, ready to be the backbone of a dynamic merchandising team? This pivotal role offers the opportunity to become the linchpin in ensuring product samples move seamlessly from concept to collection, directly impacting the success of upcoming seasonal launches. As a vital contributor, you will be the go-to expert for all things sample-related, from timely arrivals and meticulous organization to essential tracking and communication. Your exceptional organizational skills and proactive approach will directly contribute to keeping product development on schedule and ensuring the merchandising team has everything they need to succeed. If you thrive in a fast-paced environment and want a role where your precision and dedication make a tangible impact, this is your opportunity to shine and grow with a leading name in fashion.

What You'll Do

• Ensure timely arrival of samples for each seasonal flow and proactively follow up on any delays.
• Efficiently receive, log, and organize all incoming samples, with a particular focus on managing weekend deliveries that arrive on Mondays.
• Maintain precise receiving records and tracking logs for every sample, ensuring data accuracy.
• Provide the Merchandising team with regular, clear updates on sample arrivals, delays, and any potential timeline impacts.
• Cultivate strong working relationships with Merchandise Assistants across various brand teams.
• Extract critical product details from various internal systems to compile comprehensive copy fact sheets.
• Offer valuable support to the broader team on diverse projects and daily operational needs.

What You'll Bring

• 1+ years of experience in sample coordination, merchandising support, product development, or a similar role within the retail or apparel industry.
• Availability for a 3-day work week (Monday through Wednesday preferred) within our collaborative environment.
• Flexibility to transition to full-time hours during peak periods, including the month of December.
• A strong interest in committing to a longer-term role beyond the initial 3-month contract.
• Exceptional organizational skills and meticulous attention to detail.
• Clear, proactive communication skills, especially when managing shifting timelines.
• Comfortable with learning and navigating multiple internal systems; experience with PLM or product databases is a plus.
• Proficiency in Excel or Google Sheets for tracking and record-keeping.
• The ability to remain composed and effective while managing fluctuating sample volumes.

Schedule & Commitment

• This is a part-time position, requiring a 3-day work week, with Monday through Wednesday being the preferred schedule for collaboration and managing deliveries.
• Monday attendance is crucial due to the influx of weekend sample deliveries.
• Typical hours are 9:00 AM to 4:00 PM, with occasional extensions to 5:00 PM as needed.
• During peak intake periods (approximately 3 to 4 weeks each quarter), you may be requested to work full-time hours to manage increased volume.
• December is a significant peak month with a substantial increase in sample shipments, requiring full commitment.

Nice to Have

• Experience within the apparel, accessories, or general retail merchandising sectors.
• Familiarity with seasonal calendars and product development flows.
• Prior experience in writing or assembling product copy or fact sheets.

Why Partner with Aquent

As an Aquent contractor, you're eligible for benefits including medical, dental, and vision coverage, a 401(k), paid sick leave, and access to free professional development through Aquent Gymnasium. Learn more at aquent.com.