Fiscal Manager, Center for Visual Art

About the University

Established in 1965, Metropolitan State University (MSU Denver) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorado's extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for today's college students.

Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success.

At MSU Denver, we are committed to our CADRE values:Community, Access, Diversity, Respect, and Excellence. We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staff.

Position Summary

MSU Denver is currently seeking a Fiscal Manager for the Center for Visual Art (CVA). This position exists to analyze and monitor all finances at the operational level for CVA by authorizing and processing financial transactions; developing internal purchasing procedures and training staff in those procedures; monitoring transactions for compliance with state and university fiscal rules; developing and implementing financial tracking systems; forecasting future spending and allocating resources accordingly; and alerting the director to unexpected issues with suggestions for possible solutions. This position also regularly prepares accounting reports for MSU Denver Foundation, CVA staff, grants, and other agencies; and prepares budget transfers and journal entries as needed. This position monitors all income including institutional budget allocations, student program fees, grants, donations, member dues, and earned income through rentals, artwork and merchandise sales, workshop fees. Retail sales are an area of growth for the Center for Visual Art; this position helps manage vendor contracts and payments for facility management, manages contracts for facility rentals. This position will help manage Point of Sale (POS) and Constituent Relationship Management (CRM) data to foster an ever-growing source of income.

Responsibilities

Budget Management

Works with the CVA Director and gallery staff, administrative and technical staff members to plan the use of allotted funds on a short- and long-term strategic basis. Monitors the rate at which allotted funds are being used and forecasts future expenditures. Alerts the director to anticipated budget shortfalls or problem areas in a timely manner and suggests solutions. Anticipates CVA needs for the fiscal year and prepares purchase orders accordingly. Creates and maintains advanced Excel spreadsheets and pivot tables to track and report expenditures and revenues including student employment, and work study awards. Reconciles institutional Workday statements with internal records; investigates and resolves discrepancies. Reviews contracts for services and equipment and forwards to Business Services as appropriate.

Purchasing

Receives requests for special orders or unusual items; researches availability, pricing, and delivery timelines. Monitors and approves purchasing card transactions and ensures all state purchasing policies are being followed. Prepares purchase requisitions, special purchase orders, or service contracts as appropriate. Collects paperwork to create new vendors/ suppliers in Workday. Assist CVA staff with pre and post travel authorizations in Workday.

Accounts Payable and Receivable

Creates and authorizes payment requests as needed. Verify that vendors have been paid in a timely manner. Reviews corporate card purchases to ensure they have been reallocated to appropriate funding source and verifies compliance of purchases made. Prepares journal entries or budget transfers as needed. Works with Auraria Higher Education Purchasing office to prepare bids for vendors that will exceed corporate card limits. Assists staff in the preparation of visiting artist paperwork and processing honoraria payments. Prepares paperwork for artwork and merchandise sales and staff reimbursements.

Earned Income Management

Manages all aspects of earned income for the Center for Visual Art, including retail sales, artwork and merchandise sales, facility rentals, workshop fees, and other revenuegenerating activities. Supports the continued growth of the CVA retail program by maintaining accurate Point of Sale (POS) and Constituent Relationship Management (CRM) data and ensuring smooth integration of sales information with internal financial systems. Ensures the integrity of credit card processing by ensuring all staff are trained and PCI compliant. Tracks and reconciles earned income, including sales tax collection and allocation, and works with the Cashier's Office to ensure accurate revenue distribution. Creates deposit forms for any check and cash received. Develops procedures for retail operations, monitors sales trends, and assists in forecasting earnedincome revenue as part of the annual budget process. Works with tax accountants to determine unrelated business sales and actual cost per item. Attend Office of the Controller's informational meetings 2x monthly. Works with Cashier's Office to ensure accuracy of earned income allocation. Prepares reports for CVA staff, granting agencies, and the MSU Denver Foundation to support strategic planning and fundraising efforts. Manages a multi-artist consignment program overseeing inventory systems, sales transactions, and artist payouts, while improving workflows and contributing to the development of POS and CRM solutions to support long-term growth.

Record Keeping

Develops internal tracking and reporting systems for all income and expenditures. Tracks spending of approximately $500,000 each year. Prepares budget reports monthly. Updates records as purchases are made and invoices are paid. Provides records to others (CVA staff, the dean's office, MSU Denver Foundation, auditors, human resources, student government) as appropriate. Tracks grant income and expenditures and reports according to grant requirements. Processes student employee time entry and monitors account balance throughout the year to advise on scheduling. Manages donor and member lists. Creates fundraising reports, processes membership renewal requests and donor acknowledgements.

Collaboration and Committee Service

Works as part of a team with staff members. Assists with budget aspects of grant writing and reporting. Develops departmental procedures for making purchases and trains staff and faculty in those procedures. Manages department credit card and travel card and assists with department wide purchasing needs. Serves as a resource to staff members. Serves on school or University committees as appropriate, with approval of supervisor. Other duties as assigned. Attends community advisory board meetings and CVA events. Some evenings and weekends required.

Position Competencies

• Leads with values by modeling CADRE values through coaching, clear expectations, accountability, and conflict resolution that strengthens trust and team effectiveness.
• Leads operational excellence by aligning team workflows to departmental goals, managing capacity, supporting performance management, and ensuring compliance through clear communication.
• Leads with purpose by translating strategic goals into clear team priorities, guiding decision-making, and supporting employees through change.
• Fosters collaboration by creating an inclusive team culture, encouraging participation, and connecting people and resources to strengthen collective work.
• Promotes equity and belonging by mitigating bias, elevating diverse voices, and responding to the needs of individuals and teams with care and fairness.
• Leads innovation by encouraging professional growth, leveraging diverse perspectives, and supporting creative solutions that improve team effectiveness.

Job Knowledge and Skills

• High attention to detail and developed organizational skills
• Experience prioritizing multiple projects in a fastpaced environment
• Ability to work independently with minimal instruction
• Ability to think strategically, finding ways to streamline and increase efficiency, create and update systems of financial management

Required Qualifications

• Bachelor's degree in accounting, finance, nonprofit management, art, or related field; or equivalent combination of education and experience
• 3 years accounting or budget management experience
• Experience in financial record management
• Intermediate or advanced Microsoft Excel skills

Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications

• Experience purchasing in a higher education or government agency setting
• Experience coordinating travel and/or preparing travel authorization forms
• Experience with specialty art supply vendors, art equipment maintenance, and fine art shipping agents
• Experience tracking grantrelated income and expenditures
• Experience tracking donations, membership, and fundraising efforts
• Experience with CRM software such as Raiser's Edge
• Experience with POS software and tracking earned income
• Experience using Workday or similar systems

We encourage you to apply even if you do not meet every preferred qualification. We are most interested in finding the candidate who will best contribute to CVA and the University.

Schedule Information

• Full time, 40 hrs/wk
• Exempt
• Days of the Week: Monday - Friday, 9:00 am - 6:00 pm
• Evenings and Weekend Work: As needed; usually for events
• Schedule: Hybrid schedule with in person work and potential for some remote schedules depending upon program needs and supervisor approval. CVA staff work remotely on Mondays when the Center is closed to the public.
• Travel: Rarely except for professional development

Salary for Announcement

Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The anticipated hiring range that the university reasonably expects to pay for this position is $67,000-$75,000.

This position is paid monthly and is eligible for MSU Denver benefits.

Instructions to Apply

Please apply by visiting our career site and searching for JR105932: https://www.msudenver.edu/careers/.

The following documents are required to be included with your application:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Due to volume of applications received, incomplete applications will not be reviewed; please ensure you have uploaded all required documents.

Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former).

Official transcripts will be required of the candidate selected for hire.

Deadline

Applications accepted until position is filled; priority given to applications received by Friday, November 6, 2026 at 11:59 PM MST.

Open Until Filled

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as accessto a long-term disability (LTD) plan.Visit MSU Denver'sbenefits websiteto learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator attotalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.